4 December 2024
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Please reply to: |
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Contact: |
Karen Wyeth |
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Direct line: |
01784 446341 |
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E-mail: |
k.wyeth@spelthorne.gov.uk |
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To the Councillors of Spelthorne Borough Council
I hereby summon you to attend a meeting of the Council to be held at The Council’s Offices, Knowle Green, Staines-upon-Thames on Thursday, 12 December 2024 commencing at 7.00 pm for the transaction of the following business.
Daniel Mouawad
Chief Executive
Councillors are encouraged to wear their badge of past office at the Council meeting.
Councillors are reminded to notify Committee Services of any Gifts and Hospitality offered to you since the last Council meeting so that these may be entered in the Gifts and Hospitality Declaration book.
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AGENDA |
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Description |
Page nos. |
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1. |
Apologies for absence |
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To receive any apologies for non-attendance.
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2. |
Minutes |
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To confirm as a correct record the minutes of the Council meeting held on 24 October 2024.
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9 - 22 |
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3. |
Disclosures of Interest |
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To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for Members.
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4. |
Announcements from the Mayor |
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To receive any announcements from the Mayor.
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5. |
Announcements from the Leader and Deputy Leader |
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To receive any announcements from the Leader and Deputy Leader.
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6. |
Announcements from the Chief Executive |
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To receive any announcements from the Chief Executive.
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7. |
Questions from members of the public |
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The Leader, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 13.
No questions have been received.
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8. |
Appointment of an Independent Member of the Commercial Assets Sub-Committee |
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Council is asked to approve the appointment of the Independent Member of the Commercial Assets Sub-Committee.
This report is due to be considered by the Corporate Policy & Resources Committee on 09 December so therefore may be subject to amendments.
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23 - 40 |
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9. |
Appointment of Interim Monitoring Officer |
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Report to follow
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10. |
Council Land and Property Disposals |
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This item will be considered by the Business, Infrastructure and Growth Committee on Thursday, 5 December 2024. and the Corporate Policy & Resources Committee on 09 December 2024.
This report will be published after its consideration by both Committees.
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11. |
Replacement of Mechanical & Electrical Plant at Sunbury Leisure Centre |
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Appendix 1 contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any contract or other type of negotiation with a prospective purchaser who could then know the position of the Council.
Council is asked to:
1. Approve a net budget of up to £739,000 to undertake improvement Mechanical and Electrical Plant replacement works at Sunbury Leisure Centre,
2. Approve a contingency budget in the amount that equals 10% of the total project cost (shown in Appendix 1),
3. Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy & Resources Committee to agree requests for expenditure from the contingency budget,
4. Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy & Resources Committee to appoint the preferred bidder as set out in this report to undertake the Mechanical and Electrical Plants works; and
5. Delegate authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of the Contractor.
This report is due to be considered by the Corporate Policy & Resources Committee on 09 December so therefore may be subject to amendments.
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41 - 52 |
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12. |
Amendments to the Constitution |
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This report was considered at the Standards Committee meeting on 02 December 2024 that resolved to recommend to Council that it:
Approves the proposed changes to the Constitution as set out in Appendix 1 of the report.
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53 - 122 |
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13. |
Motions |
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To receive any motions from Councillors in accordance with Standing Order 16.
One motion was received (as attached)
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123 - 124 |
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14. |
General questions |
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The Leader, or their nominee, to answer questions from Councillors on matters affecting the Borough, in accordance with Standing Order 14.
One question has been received (as attached).
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125 - 126 |
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15. |
Reports from the Committee Chairs |
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To receive and agree the reports from the Committee Chairs.
Reports for the following Committees are to follow:
Audit Business, Infrastructure & Growth Corporate Policy & Resources Committee Licensing Planning
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127 - 140 |
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16. |
Exclusion of Public & Press (Exempt Business) |
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To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.
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17. |
Solar Canopies Over 'Eclipse' Leisure Centre Car Park |
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This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any contract or other type of negotiation with the proposed contractor who could then know Council is asked to approve:
1. The recommended tender option,
2. The Council entering into a contract (subject to the required standstill period) with Bidder A,
3. Authorisation for the Group Head of Corporate Governance to be delegated to enter into a contract and any other associated documentation in connection with the solar car park project; and
4. Agree a supplementary capital estimate as outlined in the report.
This report is due to be considered by the Corporate Policy & Resources Committee on 09 December so therefore may be subject to amendments.
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141 - 198 |